Monthly
1 Ensure you have paperwork back up for all payments with cheque number reference written on it
Ensure you have remittance advices for income
2 Petty cash account
Calculate and record petty cash expenditure
3 Budget report
Fill in receipts and purchases on budget report from cheque book and paying in book and petty cash book
Fill in bank totals from bank statements and petty cash total from above on bottom of report
Check that the YTD total matches the bank statement total
4 Cash book
fill in receipts under relevant heading
Fill in cheque payments under relevant heading
Fill in bank statement total for month end
Make sure the two totals reconcile, if not you probably have an unpresented cheque or uncredited lodgement
Annually
1 Complete receipts and payments account
2 Complete fixed assets register
3 Complete supporting statements
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